Balance sheet of a budgetary enterprise, line code 590. New chart of accounts and balance sheet. Assignment of codes and numbers
Since it is the main type of accounting reporting, it carries a meaning dedicated to the financial condition of the business entity. At the same time, a beginner may find its structure incomprehensible and confusing, because in addition to complex page numbering, one also has to deal with the concept of codes, which sometimes becomes a whole problem. This article is devoted to decoding the lines of the balance sheet.
Download the form Balance sheet (form according to OKUD 0710001) possible by .
Simplified form of Balance available at .
Let's look at all the balance line codes by section.
Section 1 - Non-current assets
This section contains information about what low-liquidity assets the company owns. Usually these are equipment, premises, buildings, intangible assets and others.
Section 2 - Current assets
Current assets are the most highly liquid assets of an enterprise. These include goods, accounts receivable, money in cash and accounts, etc.
Section 3 - Capital and reserves
Section 4 - Long-term liabilities
Section 5 - Current Liabilities
Assignment of codes and numbers
Codes for certain lines must be indicated in a certain column. It is worth noting that codes are needed mainly so that statistical authorities can combine information presented in different types of balance sheets into one whole. The codes are mandatory to fill out when the balance sheet being compiled must be transferred to state executive structures with further use of information on them.
In a situation where the balance sheet is prepared for a quarter or other reporting period, in order for it to be considered at internal meetings for the purpose of introducing the state of affairs or analyzing the company’s activities, it is not necessary to fill in the code lines, since they do not carry any responsibility in this case no functions.
Line coding is performed only if this reporting documentation is submitted to government agencies and is not an obligation for the internal preparation of reporting balances. Since financial statements are submitted to the tax authorities only once a year, the coding applies only to annual balance sheets.
Comparison with old format codes
Previously, the line code consisted of three digits. At the moment, only those codes that are specified in a special appendix to Order 66 of the Ministry of Finance are being considered. This is app #4 which sets up four digit codes for use.
The encoding of the old form differs from the new one only in that the list of these lines changes, their encoding turns into a four-digit indicator, and the detail of the information provided in the balance sheet changes slightly. The row assignments remain the same.
Updated format strings and codes
It should be noted that the asset has a specialized format based on the liquidity factor of the property that the organization has. The least liquid of it will be located at the very top of the column, since it is this property that remains almost unchanged from the beginning of the organization until its liquidation.
The asset lines in the new balance sheet are: 1100, 1150-1260, 1600.
A liability tends to reflect where the company gets money for its operation. And also what part of these funds is the property of the company, and what part is borrowed and requires repayment. This part of the balance sheet plays an important role, since when compared with the asset, one can accurately say whether the company has the funds to successfully continue its activities, or whether the time will soon come to “wind up shop.”
The lines reflecting the passive part of the balance are: 1300, 1360-70, 1410-20, 1500-1550, 1700.
How to decrypt strings
In order to understand how the process of deciphering codes line by line is carried out, it is worth understanding that not a single code is a simple set of numbers. This is a code for a certain type of information.
- The first value confirms the fact that this line relates specifically to the main type of accounting statements, or rather, to the balance sheet, and not to another type of reporting documents.
- The second digit indicates which section of the asset the amount belongs to. For example, a unit indicates that the amount belongs to non-current assets.
- The third figure serves as a certain indicator of the liquidity of this resource.
- The fourth digit is initially equal to zero, adopted in order to provide some detailing of the items according to their materiality.
For example, deciphering line 1230 of the balance sheet is accounts receivable.
For a liability, decoding occurs according to the same principle as in the situation with an asset:
- The first digit indicates that it belongs specifically to the balance sheet for the year.
- The second figure demonstrates that this amount belongs to a separate section of the liability column.
- The third number indicates the urgency of the obligation.
- The fourth value is adopted for detailed perception of information.
The total liability is line 1700, which is the sum of line 1300 of the balance sheet, 1400 and 1500.
So, the process of deciphering the codes line by line in the balance sheet occurs on the basis of Appendix No. 4 to 66 Order of the Ministry of Finance. The structure of the codes themselves has a certain meaning. It is important to navigate in itself, or rather, in its sections and articles.
The deadline for submitting financial statements for the first quarter of 2002 is approaching. At the same time, from January 1, 2002, all commercial organizations keep records in accordance with the new chart of accounts. How does this reflect on the balance sheet? In this article, Professor of St. Petersburg State University Viktor Vladimirovich Patrov will talk about the changes and the procedure for filling out the balance sheet in accordance with the new chart of accounts.
A sample balance sheet form as one of the most important forms of financial reporting was approved by order of the Ministry of Finance of Russia dated January 13, 2000 No. 4n. To make it easier to fill out the balance sheet, after the names of its items, the account number is indicated in parentheses, on the basis of which numerical indicators for a particular type of funds (in assets) or their source (in liabilities) are indicated.
From January 1, 2002, all accountants in our country switched to a new chart of accounts, approved by order of the Ministry of Finance of Russia dated October 31, 2000 No. 94n. The changes made to the chart of accounts can be divided into two groups:
- simple change of account numbers;
- changing the methodology for accounting for certain facts of economic life.
Unfortunately, the above changes were not reflected in the sample balance sheet form. The purpose of this article is to help accountants correctly reflect the corresponding amounts for balance sheet items based on the new chart of accounts (see Tables 1 and 2).
Table 1
Balance sheet
| Balance sheet item | Line code | Account numbers | |
|---|---|---|---|
| According to the old plan | According to the new plan | ||
| Construction in progress | 130 | 07,08,16,61 | 07,08,16,60 |
| Long-term financial investments | 140 | 06, 82/2 | 58,59 |
| Raw materials, supplies and other similar assets | 211 | 10,12,13,16 | 10,15,16,60 |
| Costs in work in progress (distribution costs) | 213 | 20,21,23,29,30,36, 44 | 20,21,23,29,44,46 |
| Finished products and goods for resale | 214 | 16,40,41 | 15,16,20,41,42,43,60 |
| Future expenses | 216 | 31 | 97 |
| Buyers and clients | 231 | 62,76,82/1 | 62,76,63 |
| Bills receivable | 232 | 62 | 62,76 |
| Debt of subsidiaries and dependent companies | 233 | 78 | 58,60,62,75,76 |
| Advances issued | 234 | 61 | 60 |
| Buyers and clients | 241 | 62,76,82/1 | 62,76,63 |
| Bills receivable | 242 | 62 | 62,76 |
| Debt of affiliates and subsidiaries | 243 | 78 | 58,60,62,75,76 |
| Advances issued | 245 | 61 | 60 |
| Short-term financial investments | 250 | 56,58,82/2 | 58,59 |
| Other cash | 264 | 55,56,57 | 55,57 |
| Authorized capital | 410 | 85 | 80 |
| Extra capital | 420 | 87 | 83 |
| Reserve capital | 430 | 86 | 82 |
| Social Sphere Fund | 440 | 88 | 84 |
| Targeted funding and revenues | 450 | 96 | 86 |
| Retained earnings from previous years | 460 | 88 | 84 |
| Uncovered loss from previous years | 465 | 88 | 84 |
| Retained earnings of the reporting year | 470 | 88 | 84 |
| Uncovered loss of the reporting year | 475 | 88 | 84 |
| Long-term loans and credits | 510 | 92, 95 | 67 |
| Short-term loans and borrowings | 610 | 90,94 | 66 |
| Bills payable | 622 | 60 | 60,76 |
| Debt to subsidiaries and dependent companies | 623 | 78 | 60,62,66,67,75,76 |
| Advances received | 627 | 64 | 62,76 |
| Debt to participants (founders) for payment of income | 630 | 75 | 70,75 |
| revenue of the future periods | 640 | 83 | 98 |
| Reserves for future expenses | 650 | 89 | 96 |
New balance due to change in account numbers
A simple change in account numbers takes place on the following lines of the balance sheet (see Table 2).
table 2
Balance line, name and account numbers
| Line code | Account name | Account number | |
|---|---|---|---|
| According to the old plan | According to the new plan | ||
| 140,250 | Provision for impairment of investments in securities | 82/2 | 59 |
| 213 | Completed stages of unfinished work | 36 | 46 |
| 214 | Finished products | 40 | 43 |
| 216 | Future expenses | 31 | 97 |
| 231, 241 | Provisions for doubtful debts | 82/1 | 63 |
| 410 | Authorized capital | 85 | 80 |
| 420 | Extra capital | 87 | 83 |
| 430 | Reserve capital | 86 | 82 |
| 440,460,465,470 | Retained earnings (uncovered loss) | 88 | 84 |
| 450 | Special-purpose financing* | 96 | 86 |
| 640 | revenue of the future periods | 83 | 98 |
| 650 | Reserves for future expenses** | 89 | 96 |
*Note: The name in the old chart of accounts is “Targeted financing and revenues.”
**Note: The name in the old chart of accounts is “Reserves for future expenses and payments.”
Changes in accounting methodology and its impact on the balance sheet
The remaining changes in Table 1 are due to innovations in the methodology for accounting for individual objects and facts of economic life. Let's look at them in more detail.
According to the old chart of accounts, two accounts were used to account for financial investments: 06 “Long-term financial investments” and 58 “Short-term financial investments”. The criterion for this division of financial investments into two types was the period during which the organization intended to receive income from them (more than a year - long-term, less than a year - short-term). The disadvantage of this accounting methodology was that in a number of cases it was difficult to classify financial investments in the above-mentioned context. For example, an organization bought 1,000 shares of another company for 5,000 rubles, and the accountant, when recording this transaction, must decide which account (06 or 58) to record them in. Maybe these shares will be on the organization’s balance sheet for, for example, 10 years, or maybe the organization’s management will decide to sell them in a few days (weeks, months). Based on this, the new chart of accounts for accounting for all financial investments (both long-term and short-term) uses one account 58 “Financial investments”. However, another problem arose.
As you know, in the balance sheet financial investments should be reflected in two sections: in section I “Non-current assets” - long-term (line 140) and in section II “Current assets” - short-term (line 250). Previously, for this purpose, the accountant transferred to the balance sheet the balance of accounts 06 and 58, respectively. Since financial investments are currently accounted for in one account, in order to reflect them in the balance sheet, it is necessary to take inventory as of the reporting date of the balance of account 58 “Financial investments” in order to determine which objects are on It is taken into account and for how long.
If objects are listed on this account for more than a year, their total amount is recorded in section I on line 140, and if less than a year - in section II on line 250. Moreover, in both cases, if a reserve was created for the impairment of investments in securities, taken into account on account 59 of the same name, the amount of this reserve must be deducted from the value of the securities for which this reserve was formed.
In the old chart of accounts there was account 30 “Non-capital works”, which took into account the costs associated mainly with the construction of temporary title and non-title structures. According to the new chart of accounts, costs for the construction of temporary structures should be taken into account in accounts 08 “Investments in non-current assets” (for title ones) and 23 “Auxiliary production” (for non-title ones). This must be kept in mind when filling out line 213.
The new edition of the accounting provisions “Accounting for inventories” (PBU 5/01) and “Accounting for fixed assets” (PBU 6/01) does not provide for low-value and wear-and-tear items as accounting items. Depending on their useful life, they are transferred to either fixed assets or materials. In this regard, when filling out line 211, the balance of former accounts 12 “Low-value and wear-and-tear items” and 13 “Depreciation of low-value and wear-and-tear items” will not be used.
In the old chart of accounts there was account 78 “Settlements with subsidiaries (dependent) companies”, information on which was used to fill out lines 233, 243 and 623. In the new chart of accounts, the above account is missing. To account for settlements with subsidiaries (dependent) companies, the Russian Ministry of Finance recommends using those accounts, the use of which follows from the content of one or another fact of economic life.
The parent company, subsidiaries and dependent companies are legal entities and can enter into any agreements between themselves provided for by civil law (purchase and sale, lease, loan, etc.).
Example
The parent company entered into an agreement with its subsidiary for the sale of goods. In this case, the parent company will account for settlements with its subsidiary, which is the buyer of the goods, on account 62 “Settlements with buyers and customers”. In turn, the subsidiary will use account 60 “Settlements with suppliers and contractors” to account for settlements with the parent company, which is a supplier of goods.
Example
Subsidiary "A" provided subsidiary "B" with a loan of 100,000 rubles. for 6 months. When transferring the loan, Company “A” makes the following entry:
Debit 58 “Financial investments” Credit 51 “Current accounts” - 100,000 rubles.
When receiving a loan, Company "B" makes the following entry:
Debit 51 “Current accounts” Credit 66 “Settlements for short-term credits and loans” - 100,000 rubles.
Thus, to account for settlements with subsidiaries (dependent) companies, instead of account 78, different accounts are used (58, 60, 62, 66, 67, 75, 76), information on which will be used to fill out lines 233, 243 and 623 of the balance sheet. To make it easier to obtain this information, the instructions for using the chart of accounts recommend that settlements with subsidiaries (dependent) companies be taken into account separately.
The new chart of accounts does not contain accounts 61 “Calculations for advances issued” and 64 “Calculations for advances received.” It is recommended that these calculations be taken into account respectively in accounts 60 “Settlements with suppliers and contractors” and 62 “Settlements with buyers and customers”. This must be kept in mind when filling out lines 130, 234 and 245 (when reflecting advances issued) and line 627 (when reflecting advances received).
The instructions for using the chart of accounts recommend that the amounts of advances issued (received) and prepayments on accounts 60 and 62 be taken into account separately. For both of these accounts at the same time, the balance can be both debit and credit, and in the balance sheet it should be shown expanded: debit - in an asset, and credit - in a liability. The number of the old account 56 “Cash documents” is indicated after the names of two balance sheet items: “Short-term financial investments” (line 250) and “Other funds” (line 264). Therefore, it is intended that the balance of this account should be shown under these above items. In our opinion, this is unlawful for the following reasons.
According to the old chart of accounts, account 56 “Cash documents” reflected two accounting objects: cash documents and own shares purchased from shareholders for their subsequent resale or cancellation. In addition, it was recommended to take into account the debts of participants acquired by business partnerships for transfer to other participants or third parties on the same account. It was recommended to reflect monetary documents on line 264, and purchased own shares (shares) on lines 250 and 252.
The correctness of this conclusion is confirmed by paragraph 40 of the methodological recommendations on the procedure for forming indicators of the organization’s financial statements, approved by Order of the Ministry of Finance of Russia dated June 28, 2000 No. 60n, which, in particular, states: “The group of articles “Short-term financial investments” reflects the actual costs of the organization for the redemption own shares from shareholders...” In addition, one of the balance sheet items for reflecting short-term financial investments is called “Own shares purchased from shareholders.”
Reflection of monetary documents in the balance sheet under the item “Other cash” (line 264) is incorrect, because monetary documents cannot be identified with cash.
Reflection of purchased own shares (shares) as part of short-term financial investments (lines 250 and 252) is illegal, because they are not financial investments. According to paragraph 43 of the regulations on accounting and financial reporting, approved by order of the Ministry of Finance of Russia dated July 29, 1998 No. 34n, financial investments include investments in government securities and investments in other organizations. Own shares (shares) are neither one nor the other.
Based on the foregoing, we believe that cash documents and own shares (shares) should be reflected in the balance sheet under the item: “Other current assets” (line 270).
According to the old chart of accounts, loans and borrowings were accounted for in different accounts:
- short-term - account 90 “Short-term bank loans” and account 94 “Short-term loans”;
- long-term - account 92 “Long-term bank loans” and account 95 “Long-term loans”.
The new chart of accounts provides only two accounts for accounting for loans and borrowings:
- account 66 “Settlements for short-term loans and borrowings”;
- account 67 “Settlements for long-term loans and borrowings”;
those. the choice of one of these two accounts is determined by the length of the period for which loans and borrowings were received (more than 1 year and less than 1 year). This must be kept in mind when filling out lines 510 and 610 of the balance sheet.
Old shortcomings in the balance sheet methodology
Unfortunately, even before the transition to the new chart of accounts, there were shortcomings in the methodology for compiling the balance sheet. Let's look at some of them.
Both the old and new charts of accounts provide that account 15 “Procurement and acquisition of material assets” can be used to summarize information on the procurement and acquisition of current assets.
The debit of this account collects all costs associated with the acquisition of inventories. Account 15 is credited for the cost at accounting prices of actually received and capitalized materials or goods. The resulting difference is written off from account 15 to account 16 “Deviations in the cost of material assets.”
Thus, if during the month purchased inventories arrive at the organization, and their actual cost has already been fully formed, then at the end of the month account 15 does not have a balance.
However, in practice situations often arise when the process of acquiring current assets began in one reporting period and ended in another reporting period. In this case, on the balance sheet date, account 15 will have a debit balance.
For not a single asset item is account 15 indicated in parentheses after its name. Naturally, the accountant has a question: under what balance sheet item should this balance be shown? By viewing only the sample balance sheet form, the answer to this question cannot be obtained. It should be noted that in paragraph 25 of the methodological recommendations on the procedure for forming indicators of the organization’s financial statements, it is said that this balance “... is added to the value of the balances of inventories reflected in the relevant items of the group of items “Inventories...””, that is, to the cost of materials or goods (depending on the costs of purchasing which type of these assets were recorded in the debit of account 15).
Clause 13 of the accounting regulations “Accounting for inventories” (PBU 5/01), approved by order of the Ministry of Finance of Russia dated 06/09/2001 No. 44n, states: “An organization engaged in retail trade is allowed to evaluate purchased goods at sales value with separate accounting of markups (discounts)." In this case, the markups attributable to the balance of goods are listed as the credit balance of account 42 "Trade margin", and the balance of account 41 "Goods" shows the balance of goods at sales prices.
Paragraph 60 of the regulation on accounting and financial reporting states: “When an organization engaged in retail trade records goods at sales prices, the difference between the acquisition cost and the cost at sales prices (discounts, markups) is reflected in the financial statements as a separate item.” Paragraph 28 of the methodological recommendations on the procedure for forming indicators of an organization’s financial statements specifies where this difference should be reflected - in the appendix to the balance sheet (form No. 5).
The above-mentioned paragraph 60 of the regulation on accounting and financial reporting also states: “Goods in organizations engaged in trading activities are reflected in the balance sheet at the cost of their acquisition.” To ensure compliance with this requirement when accounting for goods at sales prices, as of the reporting date, you need to subtract the balance of account 41 “Goods” from the balance of account 42 “Trade margin” and record the resulting difference under the balance sheet item “Finished products and goods for resale” (line 214). However, account 42 is not indicated in parentheses after the title of this article, and, unfortunately, not a single regulatory document of the Russian Ministry of Finance mentions this.
For the same balance sheet item (line 214), paragraph 28 of the methodological recommendations on the procedure for generating financial reporting indicators provides for organizations providing public catering services to reflect the balances of raw materials in kitchens and pantries, as well as the balances of goods in buffets. Therefore, in parentheses after the title of this article, we indicated account 20, which in public catering takes into account raw materials and finished products in the kitchen (production).
When filling out lines 232 and 242, you must keep in mind that the debt of other organizations on bills received from them can be taken into account not only on account 62 “Settlements with buyers and customers”, but also on account 76 “Settlements with various debtors and creditors”. The same account may reflect the organization’s debt on bills of exchange issued by it (not only in account 60 “Settlements with suppliers and contractors”, as follows from the data in line 622).
According to the old chart of accounts, settlements with government agencies for payments paid to various extra-budgetary funds (except for settlements for social insurance and welfare and health insurance) were accounted for on account 67 “Settlements for extra-budgetary payments”. This account is not included in the new chart of accounts, and to account for the above calculations, it is recommended to use account 68 “Calculations for taxes and fees”.
In this regard, when filling out the amount on line 626 “Debt to the budget”, you need to keep in mind that for this line from the balance of account 68 you should take the organization’s debt only to the budget. The remaining debt of the organization listed on this account (in particular, to extra-budgetary funds) should be shown on line 660 “Other short-term liabilities”. The same line should reflect the balance of the consumption fund (if the organization has one), accounted for in account 88, since this is a debt to its employees for activities for the development of the social sphere and material incentives.
Line 630 of the balance sheet reflects the debt to the participants (founders) for payment of income. In parentheses after the title of this article, only account 75 “Settlements with founders” is indicated. The use of only this one account will be legal if all participants (founders) of the organization are not its employees. If the participants (founders) of the organization are also its employees, then, according to the instructions for using the chart of accounts, the accrual and payment of income to them is taken into account on account 70 “Settlements with personnel for remuneration”. Therefore, in this case, to fill out the amount on line 630 of the balance sheet, you need to use the data from two accounts: 75 and 70 (in terms of accrual of income from participation).
As mentioned above, account 60 “Settlements with suppliers and contractors” may have a debit balance showing the amount of advances and prepayments issued. However, a debit balance of this account may also be in the case when an organization paid the supplier money for valuables that it has not yet actually received (they are on the way), but according to the agreement it has become the owner of these valuables. In this case, the debit balance of account 60, showing the balance of valuables in transit, should be reflected in the balance sheet not as accounts receivable, but according to those balance sheet items that reflect similar valuables already capitalized by the organization (as part of materials, goods, etc.) .
An organization as of the reporting date may have a balance in account 94 “Shortages and losses from damage to valuables.” This account number is not indicated on any balance sheet item. The question arises: where to reflect the amounts of the above shortages and losses? To correctly answer this question, it is necessary to take inventory of the balance of account 94 as of the reporting date. Amounts of shortages and losses from damage to valuables related to non-current assets should be reflected under the article “Other non-current assets” (line 150), and those related to current assets - under the article "Other current assets" (line 270).
Changes in the balance sheet statement
Table 3
Certificate of availability of valuables recorded on off-balance sheet accounts
An appendix to the balance sheet is the “Certificate of the presence of valuables recorded in off-balance sheet accounts.” The procedure for filling it out during the transition to the new chart of accounts has practically not changed, with the exception of the indicators reflected in Table 3. This change is due to the merger of two accounts (014 “Depreciation of housing stock” and 015 “Depreciation of external improvement objects and other similar objects”) into one account 010 "Depreciation of fixed assets".
To ensure the possibility of filling out the above certificate, it is necessary to organize separate accounting of housing stock objects and external improvement objects and other similar objects on account 010 (by opening separate sub-accounts or an analytical accounting system).
Taking into account all of the above, a sample balance sheet form will take the following form (see Table 4).
Table 4.
Balance sheet
on _____________________________ 200__
|
* Note: The line title has been changed based on the content of PBU 14/2000 “Accounting for intangible assets”
|
(qualification certificate of a professional accountant from
"____" ___________________________ _____ city №______)
"____" ___________________________ _____ G.
Despite the fact that the form of the balance sheet and the procedure for filling it out are approved at the legislative level, accountants often have questions regarding the interpretation of balance sheet lines. Today we will talk in detail about what this is a decoding of the balance sheet, how to decipher each of the sections of the balance sheet line by line, and also compare the specifics of filling out the form according to the old and new standards.
general information
According to current legislation, commercial organizations and enterprises are required to annually submit a balance sheet to the Federal Tax Service as part of other annual financial statements. A balance sheet with information on the financial results of the reporting year must be submitted to the fiscal service no later than the 1st quarter of the next year. That is, you must submit the balance for 2017 by 03/31/18.
Decoding the balance sheet: deciphering the balance line by line
The main document on which to rely when drawing up a balance sheet is Order No. 66n of the Ministry of Finance. It is with the help of this document that you will be able to understand the procedure for entering data into the balance sheet, as well as the method of deciphering it.
The balance sheet, approved by order of the Ministry of Finance, is divided into 5 main sections. Each section contains paragraphs that describe the current financial condition of the organization. All balance sheet items have a four-digit code that corresponds to one or another indicator of an asset or liability. Below we will describe in detail how to use a code to decipher the information in each section of the balance sheet.
The balance sheet form is conventionally divided into sections for the assets of the enterprise (1-2) and the liabilities of the company (3-5). The basic rule for filling out and deciphering the balance is the correspondence of the sections: the sum of the indicators of sections 1 and 2 is always equal to the sum of the results of sections 3, 4 and 5.
Assets on Balance Sheet
The balance sheet begins with information about the company's assets. Section 1 is provided for entering data on the company's fixed assets, software and other non-current assets, deferred tax assets (DTA). The table below provides general information about the decoding of the main lines of section 1.
| No. | Code | Decoding |
| 1 | 1110 NMA | The indicator indicated in line 1100 reflects information about intangible assets that are listed in the company's records. Line 1100 reflects the intangible asset indicator at residual value (balance on account 04 minus balance on account 05). Research expenses are not taken into account in this line. |
| 2 | 1150 OS | The residual value of fixed assets owned by the company is reflected in line 1150. When deciphering the balance sheet, it should be taken into account that the line indicates an indicator calculated using the formula: OstOS = BalOS – Amort – Est – NeoAct – ExpensesBud, Where OstOS is the indicator indicated in line 1150; BalOS - the cost of the OS on the balance sheet (taking into account upgrades and improvements); Depreciation – accrued depreciation; Est – the cost of the equipment taken into account for installation; Expenditure - expenses of future periods in terms of fixed assets (for example, annual maintenance of equipment). Note that this line takes into account all operating systems, including those that are recognized as non-production. |
| 3 | 1160 Profitable investments in materiel | If the company has fixed assets acquired for the purpose of transferring for paid use, then information about such property should be reflected in line 1160. Similar to the interpretation of lines 1110 and 1150, the indicator in this line is also indicated at the residual value (balance on account 03 for minus the balance in account 02 “Income investments in materiel values”). |
| 4 | 1180 SHE | The indicator for this line of the balance sheet is deciphered as the amount of income tax that arises in the period of temporary differences. |
| 5 | 1190 Other non-current assets | The indicator indicated in the line is the sum of the balances on accounts 07 and 08. If the company owns assets that, due to certain circumstances, cannot be reflected in the other lines of section 1, then these assets should be taken into account in this line. Expenses for unfinished construction are not reflected in this line. |
| No. | Code | Decoding |
| 1 | 1210 Reserves | The indicator in this line is deciphered as the amount of inventories that are listed on the company’s balance sheet. This line indicates the amount of balances for accounts 10, 20, 41, 43, 44, 45, 46. When deciphering line 1210, the following should be taken into account: · if the enterprise has divisions of auxiliary and service production, then this line also reflects the balance on accounts 23 and 29; · if the company operates in the field of livestock farming, then the line reflects the balance of account 11; · if a company accounts for goods at sales prices, then the indicator for account 41 is reflected minus the amount for Kt 42; · if the company has deferred expenses not reflected in lines 1110 and 1150, then their amount is taken into account in line 1210; · a company that procures materiel and reflects their value in account 15 takes into account their amount in line 1210, while paying attention to the adjustment in account 16. Before entering information into line 1210, the indicator should be adjusted taking into account reflected reserves (minus Kt 14). |
| 2 | 1230 Debt of debtors | This line should be deciphered as the amount of debt of counterparties to the company, both in monetary and material form: · the company made an advance payment, but did not receive the goods; · the company has paid for work/services that will be performed in the future. The indicator on line 1230 is deciphered as the balance on Dt 60, 62, 68, 69, 71, 73, 75, 76 taking into account the reserve (minus the balance on account 63). |
| 3 | 1250 Cash | The line contains information about the amounts of cash (account 50), non-cash funds (account 51, 52, 55), transfers in transit (account 57). |
| 4 | 1260 Other current assets | The line is deciphered as the sum of the balances of monetary documents (account 50), the amount of damage and shortages incurred (account 94), amounts under trust management agreements (art. 79), as well as other indicators not reflected in section 2. |
Liability balance
Information on balance sheet liabilities is conventionally divided into three categories: capital, long-term and short-term liabilities. It is under these categories that sections 3, 4 and 5 are grouped.
Section 3 summarizes information about the company's capital and reserves. Read more about decoding strings in the table below.
| No. | Code | Decoding |
| 1 | 1310 Authorized capital | The line stands for the amount of the company's authorized capital, consisting of contributions from equity holders (shareholders). The line summarizes the cash and property contributed by shareholders to the capital. The line does not take into account the amount contributed to the capital, but not reflected in Rosreestr. |
| 2 | 1320 Own shares | The cost of shares purchased from shareholders in favor of the company is reflected in the line in brackets without the “-” sign. |
| 3 | 1340 Revaluation of VnA | The line reflects the results of the revaluation of non-current assets (the sum of the balance in accounts 83 and 84). |
| 4 | 1350 Additional capital | The line indicates the account balance. 83. The revaluation amount is not reflected in the line. |
| 5 | 1360 Reserve | The line indicator is equal to the account balance. 82 |
| 6 | 1370 Profit/loss to be distributed | The line indicator is deciphered as the account balance. 84 and 99. The revaluation amount is not reflected in the line. |
Sections 4 and 5 classify information about the company's borrowed funds by terms of provision (up to 12 months and more than 1 year). General information on the breakdown of balance sheet items relating to loans and credits is presented below.
| No. | Code | Decoding |
| long term duties | ||
| 1 | 1410 Loans (over 12 months) | The line displays the amount of funds received by the company in the form of loans or bank credits. The indicator reflects not only the loan body, but also the interest on it (excluding interest with a repayment period of up to 12 months). To calculate the indicator, the account balance is used. 67. |
| 2 | 1430 Estimated liabilities | The line reflects information about the amounts that are reserved for transactions that will occur in 12 months. and later (count 96). |
| 3 | 1450 Other | If the company has other liabilities that are not classified in other lines of section 4, then they are reflected in line 1450 (Ct 60, 62, 73, 75, 76, 86). |
| Short-term liabilities | ||
| 1 | 1510 (up to 12 months) | The line displays the amount of funds received by the company in the form of short-term loans or bank loans. The indicator reflects not only the body of the loan, but also the interest on it (balance on account 66). |
| 2 | 1520 Debt to creditors | This line should be deciphered as the amount of the company’s debt to counterparties (both in monetary and material form): · the company received an advance payment, but did not ship the goods; · funds have been paid to the company for work/services that will be performed in the future. The indicator of line 1230 is deciphered as the balance according to Kt 60, 62, 68, 69, 71, 73, 75, 76. |
| 3 | 1530 Deferred income | The line indicator reflects the sum of the balance in account 98 and Kt 86 (grants, subsidies, grants, etc.). |
| 4 | 1540 Estimated liabilities | The line reflects information about the amounts that are reserved for transactions that will occur within 12 months. (count 96). |
| 5 | 1550 | If the company has other short-term liabilities that are not classified in other lines of Section 4, then such amounts are reflected in line 1550 (Ct 79, 86). |
Old and new balance: similarities and differences
In general, the new balance sheet is similar to the old one. In both cases, the document has 5 sections, each of which deciphers information about the assets and liabilities of the company. At the same time, the new balance sheet is more compact, since, unlike the old form, it does not require decoding:
- stocks;
- debts to debtors;
- reserve capital amounts.
In the new balance sheet, these indicators are reflected in the total amount without indicating breakdowns by subgroups and types of assets/liabilities.
If an organization needs to convert the old balance sheet to a new one, then it can use the table of correspondence between the lines of the new and old statements given in the order of the Ministry of Finance. The table will help you transfer data from the old balance sheet to the new format.
Drawing up a balance sheet is essentially transferring the balances of the accounting accounts to the lines provided for them. Therefore, to correctly draw up a balance sheet, you need not only to keep accounting records correctly and in full, but also to know which accounting accounts are reflected in which line of the balance sheet.
During the consultation, we will provide a breakdown of all the lines of the balance sheet. In this case, we will detail the balance sheet lines according to the most typical accounts, which are reflected on such lines. After all, the procedure for drawing up financial statements in general and the balance sheet in particular, as well as the reflection of certain indicators, is influenced by the characteristics of the organization’s activities and its activities.
By the way, we showed how to draw up a balance sheet in a separate example. And we talked about the content and structure of the balance sheet in another. Let us remind you that the current form of the balance sheet submitted to the tax inspectorate and statistical authorities was approved by Order of the Ministry of Finance dated July 2, 2010 No. 66n.
Explanation of balance sheet asset lines
| Indicator name | Code | Algorithm for calculating the indicator | |
|---|---|---|---|
| Intangible assets | 1110 | 04 “Intangible assets”, 05 “Amortization of intangible assets” | D04 (excluding R&D expenses) - K05 |
| Research and development results | 1120 | 04 | D04 (in terms of R&D expenses) |
| Intangible search assets | 1130 | 08 “Investments in non-current assets”, 05 | D08 - K05 (all regarding intangible exploration assets) |
| Material prospecting assets | 1140 | 08, 02 “Depreciation of fixed assets” | D08 - K02 (all regarding material exploration assets) |
| Fixed assets | 01 “Fixed assets”, 02 | D01 - K02 (except for depreciation of fixed assets accounted for in account 03 “Income-generating investments in tangible assets” | |
| Profitable investments in material assets | 1160 | 03, 02 | D03 - K02 (except for depreciation of fixed assets accounted for on account 01) |
| Financial investments | 1170 | 58 “Financial investments”, 55-3 “Deposit accounts”, 59 “Provisions for impairment of financial investments”, 73-1 “Settlements on loans provided” | D58 - K59 (in terms of long-term financial investments) + D73-1 (in terms of long-term interest-bearing loans) |
| Deferred tax assets | 1180 | 09 “Deferred tax assets” | D09 |
| Other noncurrent assets | 1190 | 07 “Equipment for installation”, 08, 97 “Deferred expenses” | D07 + D08 (except for exploration assets) + D97 (in terms of expenses with a write-off period of more than 12 months after the reporting date) |
| Reserves | 10 “Materials”, 11 “Animals for growing and fattening”, 14 “Reserves for reducing the cost of material assets”, 15 “Procurement and acquisition of material assets”, 16 “Deviation in the cost of material assets”, 20 “Main production”, 21 “Semi-finished products own production”, 23 “Auxiliary production”, 28 “Defects in production”, 29 “Service production and facilities”, 41 “Goods”, 42 “Trade margin”, 43 “Finished products”, 44 “Sales expenses”, 45 “Goods shipped”, 97 | D10 + D11 - K14 + D15 + D16 + D20 + D21 + D23 + D28 + D29 + D41 - K42 + D43 + D44 + D45 + D97 (for expenses with a write-off period of no more than 12 months after the reporting date) | |
| Value added tax on purchased assets | 1220 | 19 “Value added tax on acquired assets” | D19 |
| Accounts receivable | 1230 | 46 “Completed stages of work in progress”, 60 “Settlements with suppliers and contractors”, 62 “Settlements with buyers and customers”, 63 “Provisions for doubtful debts”, 68 “Settlements for taxes and duties”, 69 “Settlements for social insurance and security", 70 "Settlements with personnel for wages", 71 "Settlements with accountable persons", 73 "Settlements with personnel for other operations", 75 "Settlements with founders", 76 "Settlements with various debtors and creditors" | D46 + D60 + D62 - K63 + D68 + D69 + D70 + D71 + D73 (except for interest-bearing loans accounted for in subaccount 73-1) + D75 + D76 (minus VAT calculations reflected in the accounts on advances issued and received) |
| Financial investments (excluding cash equivalents) | 1240 | 58, 55-3, 59, 73-1 | D58 - K59 (in terms of short-term financial investments) + D55-3 + D73-1 (in terms of short-term interest-bearing loans) |
| Cash and cash equivalents | 50 “Cash”, 51 “Current accounts”, 52 “Currency accounts”, 55 “Special bank accounts”, 57 “Transfers in transit”, | D50 (except for subaccount 50-3) + D51 + D52 + D55 (except for the balance of subaccount 55-3) + D57 | |
| Other current assets | 1260 | 50-3 “Cash documents”, 94 “Shortages and losses from damage to valuables” | D50-3 + D94 |
Passive balance: decoding lines
| Indicator name | Code | Which account data is used? | Algorithm for calculating the indicator |
|---|---|---|---|
| Authorized capital (share capital capital, authorized capital, contributions of partners) | 1310 | 80 “Authorized capital” | K80 |
| Own shares purchased from shareholders | 1320 | 81 “Own shares (shares)” | D81 (in parentheses) |
| Revaluation of non-current assets | 1340 | 83 “Additional capital” | K83 (in terms of amounts of additional valuation of non-current assets) |
| Additional capital (without revaluation) | 1350 | 83 | K83 (except for amounts of additional valuation of non-current assets) |
| Reserve capital | 1360 | 82 “Reserve capital” | K82 |
| Retained earnings (uncovered loss) | 99 “Profits and losses”, 84 “Retained earnings (uncovered loss)” | Or K99 + K84 Or D99 + D84 (the result is reflected in parentheses) Or K84 - D99 (if the value is negative, it is reflected in parentheses) Or K99 - D84 (same) |
|
| Borrowed funds | 1410 | 67 “Calculations for long-term loans and borrowings” | K67 (in terms of debt with a maturity date of more than 12 months at the reporting date) |
| Deferred tax liabilities | 1420 | 77 “Deferred tax liabilities” | K77 |
| Estimated liabilities | 1430 | 96 “Reserves for future expenses” | K96 (in terms of estimated liabilities with a maturity period of more than 12 months after the reporting date) |
| Other obligations | 1450 | 60, 62, 68, 69, 76, 86 “Targeted financing” | K60 + K62 + K68 + K69 + K76 + K86 (all in terms of long-term debt) |
| Borrowed funds | 1510 | 66 “Calculations for short-term loans and borrowings”, 67 | K66 + K67 (in terms of debt with a maturity of no more than 12 months as of the reporting date) |
| Accounts payable | 60, 62, 68, 69, 70, 71, 73, 75, 76 | K60 + K62 + K68 + K69 + K70 + K71 + K73 + K75 + K76 (in terms of short-term debt, minus VAT calculations reflected in the accounts on advances issued and received) | |
| revenue of the future periods | 1530 | 98 “Deferred income” | K98 |
| Estimated liabilities | 1540 | 96 | K96 (in terms of estimated liabilities with a maturity date of no more than 12 months after the reporting date) |
| Other obligations | 1550 | 86 | K86 (in terms of short-term liabilities) |
Quite often there is a need to transfer the balance sheet and profit and loss account from the old form (which was valid until 2011 inclusive) to the new form.
Unfortunately, it was not possible to find a convenient way to transfer old statements to new ones and vice versa, so you will have to manually remake the balance sheet and profit and loss account into a modern form.
To do this, you can use the following tables of correspondence between the line codes of the accounting reporting forms, compiled in accordance with the requirements of Order of the Ministry of Finance No. 67n, with the line codes designated by Order of the Ministry of Finance dated 07/02/2010 No. 66n
How to use it?
If you have a new balance sheet and income statement, and you need to convert them to the old form, then you need:
- Open this page - ;
- Copy tables to excel;
- Open your balance sheet and income statement and, using the pictures in this article, fill out the old balance sheet and income statement.
If you have an old balance sheet and profit and loss account, and you need to convert them to a new form, do this:
- Open the page ;
- Copy the tables into excel;
- Open your old report and, using the pictures from the article, fill out the new report
I found the tables themselves here: http://www.twirpx.com/file/808002/
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