Instruction of the Ministry of Finance of the USSR N 156, State Bank of the USSR N 30, Central Statistical Office of the USSR N 354/7, Ministry of Automobile Transport of the RSFSR N 10/998 dated November 30, 1983 (as amended on November 28, 1997) "On the procedure for payment for the transportation of goods by road"

IV. Processing waybills

22. Processing of waybills can be done automated using a computer, mechanized using a PVM and KVM, and manually.

Waybills that are subject to automated processing on a computer undergo pre-processing, which consists of encoding information (filling out columns), preparing and transferring information to computer media.

23. During automated processing of waybills, data from machine diagrams received from a computer may not be transferred to waybill forms. In this case, the machine diagram must contain indicators that correspond to the approved section “Operation results of the vehicle and trailers.”

24. In the section "Operation results of the vehicle and trailers":

24.1. Fuel consumption is determined by the total mileage and tonne-kilometers of the vehicle per day (shift) of its operation. When summing up the results of the work, the waybill indicates, along with actual expenses, expenses according to the standards approved for individual brands of cars.

24.2. The time in duty in hours is determined from the moment the car leaves the garage until it returns to the garage, minus the time for lunch and rest of the driver (according to the regulations existing in motor transport). All-day downtime due to off-road conditions, technical faults, etc. excluded from watches in the outfit.

Time on the move makes up the difference between time on duty and time off. Downtime is determined by summing up downtime during loading and unloading, downtime caused by technical malfunctions of the vehicle en route, changing tires, impassable road conditions, etc. Downtime during loading and unloading is determined by records of downtime indicated in the invoices. .

Downtime due to technical faults and other reasons is determined by the entries in the section of the waybill “Downtime on the line.” Downtime results are given separately for loading and unloading downtime, excess downtime and downtime caused by technical faults.

24.3. The number of trips with cargo is determined by counting all trips with cargo between loading points and unloading points.

24.4. The total mileage of the vehicle should correspond to the difference between the speedometer reading when returning to the garage and when leaving the garage.

The mileage with a load is equal to the sum of the distances for all trips with a load, specified in the TTN.

Unladen mileage is the difference between total mileage and loaded mileage.

24.5. The total amount of cargo transported by car is determined by waybills by calculating the amount of cargo delivered to their destinations.

A waybill is an accounting document for official transport. If the owner of the car is an organization, this document confirms the right to drive. If the car is private but used for work purposes, it helps to calculate costs. Many services check vouchers: the Federal Tax Service, the State Traffic Safety Inspectorate, and the labor inspectorate. Where can I get the correct forms, how to fill them out correctly and avoid possible penalties for errors, taking into account the latest changes in legislation?

The so-called “vouchers” are primary accounting documents that must be maintained by all organizations and individual entrepreneurs operating vehicles. At the same time, legal entities and individual entrepreneurs providing services for the transportation of goods or people are required to use unified forms of these documents.

Depending on the type of vehicles and their area of ​​application, different types of waybills must be used. Separate forms have been developed for owners and tenants:

• passenger cars;
• trucks;
• special transport;
• passenger taxi;
• cargo taxi;
• public and non-public buses.

The forms necessary for entrepreneurs were approved twenty years ago by Resolution of the State Statistics Committee of November 28, 1997 No. 78. They are still relevant, although over the years various changes have been made to the forms many times. In accordance with Order of the Ministry of Transport dated November 7, 2017 No. 476, from December 15, 2017, additional information about the owner of the vehicle must be indicated on the waybill. Individual entrepreneurs were required to indicate their OGRI, and organizations - OGRN.

Unified forms are not suitable for all organizations, and they are not required for everyone. Therefore, a legal entity (or individual entrepreneur) has the right to develop its own version, which must take into account all the mandatory details and necessary indicators. The use of your own modified form must be indicated in the accounting policies of the organization, as defined in paragraph 4 of PBU 1/2008. Do not forget that the rules regulated by Article 9 of the Federal Law of December 6, 2011 No. 402-FZ on accounting also apply to primary documents of strict reporting.

New form of waybill from 2019

A vehicle waybill is required when any vehicle leaves for work purposes, regardless of whether it is the organization’s own car or a rented one. Strict requirements for filling out this primary document are established only for motor transport companies, however, for all others it is a document of strict accountability, therefore it must contain mandatory details.

In 2018, there was more such information - officials added the obligation to indicate in the waybill information about the driver passing a pre-trip inspection of the technical condition of the car. In addition, the mandatory round stamp on the issued form was abolished.

Waybills: rules for filling out in 2019

The procedure for issuing waybills is established by Order of the Ministry of Transport of Russia dated September 18, 2008 No. 152, which is in effect as amended on December 21, 2018, which entered into force on March 1, 2019. Waybills are taken into account in a special journal. Let’s take a closer look at what changes occurred in waybills in 2019 and how to draw up this document so that the inspectors from the tax authorities and the traffic police, who most often look at this document, do not have any questions.

In motor transport organizations, dispatchers are responsible for filling out this form, while in other companies it may simply be an employee authorized to release vehicles for travel. Such responsibilities must be delegated by order of the head of the organization, since it is the one who fills out the document who is responsible for errors made in it. Sometimes the drivers themselves do the paperwork. However, as a general rule, drivers must fill out only their part of the document - record data on the car’s mileage in accordance with the indicators of the instruments in the car.

You can issue a voucher for one flight, one working day or shift. In addition, the unified form provides the opportunity to extend the validity of this document, since various situations can occur with a car during a trip, and driving without a waybill is a violation.

The waybill, the form of which is unified, is divided into several different forms, depending on the type of vehicle. These forms differ in content and requirements for completion. We have collected them in a table so that each organization can navigate and choose the one they need.

Unified waybill form	Who fills it out and how?

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“Sheet of paper” - Colored paper is often used in paper plastic. The mystery of the paper sheet. For example, you can make an applique, you can do paper sculpture. Paper rolling. If you skillfully twist paper strips, you can collect interesting bouquets. Such machines produce up to 1 km. paper per second. Paper is a very good material for creativity.

“Autumn Leaves” - Use the color palette you created in class. Basic questions for composing a miniature story: Artist - Domnikova M. E. Zhostovo tray “Autumn motif”. Let's create a dictionary of moods. "Autumn leaves in the pond." Mikhail Ivanenko. Let's determine what sounds can be heard in the autumn park.

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DOMAIN ANALYSIS

Characteristics of the enterprise

The enterprise of technological transport and special equipment is engaged in meeting the needs of JSC "Enterprise", the national economy and the population for transport services. The company carries out the following activities:

Transport services for enterprises, institutions and the population

Carrying out a complex of earthworks for the arrangement of gas and

oil fields;

Repair and maintenance of motor vehicles, imported

road construction and crane equipment, mechanisms;

Trade and intermediary activities for the purchase and sale of goods

consumer consumption, industrial and technical products;

Organization and conduct in cooperation with other government

mobilization preparation and civil defense authorities;

Carrying out other types of activities not prohibited by law.

Company structure

At its core, the organizational structure must ensure the solution of the main tasks facing the enterprise: create conditions for the production and sale of products (works, services) at the highest level of operational efficiency, provide the opportunity to develop and promote new products to the market.

The organization is in constant search for the most optimal organization of the enterprise structure (from fragmentation into many companies to complete reunification). Despite the repeated reorganization of the enterprise, the basic structure has remained virtually unchanged.

Since the object of automation is several divisions of the enterprise, it would be advisable to give its structure.

Director:

Production management;

Responsible for the implementation of the production program.

Legal service- performs the functions of protecting the enterprise from a legal point of view.

Department of Labor and Wages

Functions of an engineer for organization and regulation of labor:

1. control over the correct application of current provisions;

2. calculation of labor costs per unit of product in the assortment;

3. calculation of production standards and service standards for a new range or for a new type of equipment;

4. timely revision of production standards and service standards when technological parameters or labor organization change;

5. calculation of the number of workers to fulfill the production program;

6. calculation of the planned wage fund for the production program;

7. development of maps of working conditions, analysis of the implementation of labor indicators;

8. compilation of reports on labor indicators;

9. providing them on time;

10. study of the extent and reasons for the discrepancy between the actual time spent and the normative ones;

11. identification and revision of outdated and erroneously established standards.

Settlement accounting

Purpose: the procedure for the correct and timely calculation of wages to employees.

The accountant compiles in the personal computer database and prints out documents on reporting and analysis in three copies: the accountant keeps one copy for himself, the second gives to the leading O&N engineer, the third to the leading specialist (payroll).

The accountant prints personal accounts (payslips) for each employee. Issues pay slips to each employee or head of a structural unit.

Planning and Economic Department: calculation of production costs, i.e. How much profit does the enterprise receive from fabric production?

Production and technical department: equipment repair and maintenance, technical inspections.

Human Resources Department

1. Keeps records of the personnel of workers of assigned structural units.

2. Keeps records of students undergoing internships in assigned structural units.

3. Keeps records and is fully responsible for maintaining personal cards, fills out, records and stores work books, calculates length of service, issues certificates of employees’ work activities, extends contracts and agreements, records the use of vacations (regular, educational, administrative patrimonial). , administrative, etc.).

4. In accordance with the Rules for calculating length of service, calculates and enters the total length of service on sick leave.

5. Draws up established reports on work with personnel.

6. Conducts an annual selection of work books for awarding candidates the titles “Veteran of Labor of the Plant” and “Career Worker”, makes entries in work books about the encouragement and rewarding of employees.

7. Sends copies of orders for pensioners to the department of pensions and benefits.

8. Based on the lists, the accountant enters the length of service, preferential length of service according to the list of professions and positions that give the right to preferential pension benefits according to lists 1, 2.

To solve the tasks listed in the “Job Responsibilities” section, the HR inspector has all the powers, with the exception of the points listed below:

issue work books without the permission of the chief inspector;

conduct hiring, dismissal, transfer without the signature of the chief inspector

Activities are carried out on the basis of the Labor Code of the Russian Federation.

Responsibility is determined by: the Labor Code of the Russian Federation, the Employment Agreement, the Collective Agreement, the Internal Regulations, the Regulations on Remuneration.

OGM- the department of the chief mechanic solves the functions of plumbing, electrical, plumbing, and infrastructure construction of the enterprise.

OOTi BP– Department of Labor Protection and Fire Safety, deals with issues of workplace organization, environmental protection, and improvement of working conditions.

RMM– repair shops as part of turning, assembly, engine, body, and welding shops.

URMG- a section for the repair of the main gas pipeline, performs functions in the construction of many large-scale works on the main pipe.

Laboratory- department for monitoring work on the pipe, flaw detection of connecting seams.

The solution to the problems of the diploma project will describe the analysis of data from the activities of such departments of the enterprise as:

OTKiOP– technical control and security department of the enterprise.

1. Checking the technical condition of the vehicle.

2. Release of the vehicle onto the line.

3. Inspection of vehicles.

4. Reconciliation of documents.

5. Enterprise security.

Positions:

Head of department (1)-- monitoring the work of TCA inspectors and enterprise security

TCA Controller (4)

Security guards (8)– security of the enterprise, according to the job descriptions of the enterprise.

Operations department- deals with vehicle fleet maintenance issues.

1. Organization of vehicle operation.

2. Receiving applications for vehicles from the customer.

3. Processing of applications.

4. Processing of waybills

5. Disposal of vehicles.

Positions:

Head of Operations Department (1)– accepting applications for a given job, arranging transport

Deputy Head of Operations Department(1)– resolves issues related to the provision of transport services

Motorcade (1,2,3,4,5)– Distributed database of technical units.

1. Vehicle management

2. Vehicle repair

3. Technical control of vehicles

Positions:

Head of the convoy (1) – performs the functions of the head of the department, resolves issues related to vehicle management

Motorcade mechanic (1) – resolves issues related to vehicle repairs

TCA Controller (4)– vehicle inspection is in accordance with job descriptions.

Dispatcher (2)– issuing and processing travel documents. According to job descriptions.

OMTS– department for supplying the enterprise with products (spare parts, fuel, building materials, etc.)

Positions:

Head of department (1 person)– performs the functions of managing materials and technical supply of the enterprise

Supply engineer 1 category (1 person)- performs the functions of managing materials and technical supply of the enterprise

Supply engineer (1 person)- performs the functions of managing materials and technical supply of the enterprise.

Table 1.2 “Main positions and their domain analysis functions”

Positions

Functions

Head of Operations Department

Organizes the operation of vehicles for transportation. Ensures the rational use of rolling stock on the line, cargo-generating and load-absorbing objects. Manages the development of current and future transportation plans and organizes their implementation in compliance with road safety requirements. Organizes daily shift planning of transportation and ensures its implementation in compliance with the work and rest schedule of drivers. Organizes the work of the driving staff. Organizes briefings for car drivers on the rules and conditions of cargo transportation. Ensures the organization of drivers' work, rational and efficient use of rolling stock, loading and unloading mechanisms and equipment. Takes measures to timely conclude contracts with enterprises and organizations for the transportation of goods.

Continuation of Table 1.2

Dispatcher

Filling out the waybill; Printing a waybill; Reconciliation of speedometer and fuel readings; Processing waybills; Signature, stamp on the waybill; Uploading data to accounting; Controls the provision of departments of a motor transport enterprise with the necessary fuels and lubricants, components, products and equipment; Carries out operational control over the progress of the activities of the motor transport enterprise, ensuring maximum use of production capacity, rhythmic and uninterrupted movement of vehicles according to established schedules; Ensures the implementation of the established passenger transportation plan and shift assignments by car drivers; Takes measures to prevent and eliminate disruptions in the progress of work, involving, if necessary, the relevant services of the enterprise; Identifies the enterprise's reserves for establishing the most rational modes of operation of the taxi fleet, a more complete and uniform workload of taxi drivers, increasing the volume of passenger cargo transportation and revenue amounts; Implements and ensures the rational use of technical means of operational management of the activities of a motor transport enterprise; Maintains a dispatch log, draws up reports and other documentation on the work of the motor transport enterprise as a whole and its dispatch service; Participates in the work of analyzing and assessing the activities of divisions of a motor transport enterprise, identifying internal production reserves;

TCA controller

Checking driver documents; Checking the technical condition of transport; Checking the speedometer and fuel; Signing the waybill for opening and closing; Constant monitoring of the condition of equipment at the base or on the line.

Continuation of Table 1.2

Honey. paramedic	Driver health monitoring; Signature, stamp on the waybill.
Head of the Motorcade	Carrying out transportation; Ensuring technically correct operation of vehicles; Study of cargo flows, transportation volumes; Organization of work of teams of drivers; Monitoring the technical condition of vehicles and the work of drivers on the line; Organization of acceptance of rolling stock and equipment entering service; Monitoring drivers’ compliance with production and labor discipline, labor safety rules and regulations;
Motorcade mechanic	Ensures that the convoy's rolling stock is in good condition and released onto the line in accordance with the schedule; Identifies the causes of malfunctions that cause vehicle downtime and takes measures to eliminate them; Develops schedules for maintenance and repair of the rolling stock of the column and monitors the quality and timeliness of work; Takes part in providing technical assistance to car drivers on the line; Monitors compliance by drivers with traffic rules and correct operation of vehicles, compliance with labor protection and safety regulations; Instructs drivers before going on the line; Participates in the write-off and delivery of units, tires and vehicles for repair; Ensures compliance with established standards for the consumption of operating materials; If there are workers in the convoy for the maintenance and repair of rolling stock, he supervises their work; Ensures the introduction of scientific organization of labor in the column; Ensures that workers comply with labor and production discipline and that they perform work with proper quality; Organizes work to improve professional knowledge, creative initiative and work efficiency of subordinate employees.

The organizational structure of the Tchaikovsky Enterprise of Technological Transport and Special Equipment (Organization) is given in Appendix A.

Operation of the vehicle.

In order to operate this vehicle, it is necessary to submit an application to the operation department in writing, indicating the make of the vehicle, date, time, place of departure and place of arrival.

The head of the operation department reviews this application received from the customer, puts forward requirements, prohibits or permits the operation of this vehicle.

Next, the application is received by the dispatcher, who fills out and prints a waybill for this application with vehicle data, driver data, fuel, speedometer, fuel delivery, place of departure and place of arrival, hours of operation, time and date.

This permit is issued to the driver of the vehicle, who is required to undergo a medical examination and check the technical condition of the vehicle before leaving the line.

If the medical paramedic prohibits leaving, then the driver is prohibited from leaving the enterprise in this vehicle.

If the medical assistant allows departure, then the vehicle is checked by a mechanic, a TCA (Technical Condition of Vehicles) inspector.

If the TCA inspector allows you to leave, after checking the data on the speedometer, fuel, etc.

Signs a ticket for departure of the vehicle, with the specified departure time.

After which the driver can go to the work line.

After arriving from the line, the driver in his vehicle is also obliged to undergo technical control at the TCA controller, the vehicle is checked, the speedometer and fuel data are verified, the data is recorded in the waybill.

The waybill is closed with the date and time of arrival and sent to the dispatcher for processing of this waybill

Processing waybills

Figure 1.4 – Scheme for processing waybills

Processing of travel and transportation documentation includes the calculation of payment for transport work performed, as well as calculations of the following final performance indicators of the vehicle and driver:

Time on duty, calculated from the moment the car leaves the garage on public roads until it returns to the enterprise, organization, or garage, minus time for lunch and rest (according to the waybill);

Downtime, which consists of downtime during loading and unloading (according to the waybills), downtime on the line due to technical malfunctions of the vehicle and other operational reasons (according to the waybill);

Time in motion, which is the difference between the time when dressed and the time when idle;

Total mileage (according to the waybill), determined by the difference between the speedometer readings when returning to the enterprise, to the garage and when leaving the garage;

Mileage with cargo equal to the sum of the distances for transporting goods indicated in the transport (consignment) waybills and other documents accompanying the cargo;

Unladen mileage, which is the difference between total mileage and laden mileage

Actual fuel consumption (according to the waybill). The car's fuel consumption is equal to the total amount

fuel that was in the tank of the car at the time of leaving for work and received during work (including in the form of coupons), minus the balance with which the car is returned to the enterprise, to the garage. Along with the actual fuel consumption, the form of the waybill also provides for the recording of fuel consumption according to the standards established for individual brands of cars. Comparison of actual fuel consumption with standard consumption allows you to determine the amount of savings or excess fuel consumption by each driver and, in accordance with this, make additional payments or deductions from wages.

Until recently, fuel consumption planning was carried out on the basis of road transport standards approved by the Department of Road Transport of the Ministry of Transport of the Russian Federation in 1993. Currently, many organizations use other departmental and their own production standards. The automated system should have flexible adjustment of fuel consumption rates depending on the brand of car, fuel, use of trailers, special equipment, season, etc.

If the organization has a fuel and lubricants warehouse, then drivers refuel directly at their vehicles. Otherwise, they are given money, coupons, and other means of payment to purchase fuel. There is a need to count and write off these funds. The situation is complicated by constant price changes at gas stations.

The quantity of transported cargo is determined in tons based on the actual weight (gross weight) of the transported cargo on the basis of invoices and other documents accompanying the cargo. The weight of piece, long, and bulk cargo (firewood, timber, sand, clay, lime, etc.) can be determined using conversion factors established for this purpose; Tonne-kilometers are determined by multiplying the weight of the transported cargo by the distance of transportation.

Travel and transportation documentation is also the basis for determining the cost indicators of cargo transportation based on the results of work for the day (shift, flight). These include, in particular:

driver's wages (calculated according to the waybill and the invoices attached to it), which includes: payment for the amount of cargo transported, time worked, freight forwarding operations performed during transportation, other work and services, additional payment (deductions) for savings ( overconsumption) of fuel, for the quality of customer service, fines for violations of the terms of the task and other payments and deductions in accordance with the laws and regulations in force at the enterprise;

The cost of completed transport work, which is calculated for each delivery note. The main components of the final cost are the cost of transporting goods, surcharges for freight forwarding operations, other works and services, the amount of taxes and fees.

The total cost determines the payment that the carrier must receive from the paying customer for the completed transportation of goods and the transport-forwarding operations and services accompanying the transportation. The result of calculations of the cost of transport work is recorded in the appropriate section of the transport invoice and serves as the basis for issuing a payment document to the paying customer.

After processing the waybill and waybills, the third copy of the waybill, together with the payment order, is sent to the paying customer, and the fourth copy is transferred, along with the waybill, to the carrier’s archive.

Processing information based on travel and transportation documents ensures operational and technical accounting, control and analysis of the carrier’s activities, as well as the preparation of statistical and accounting reports for government authorities and control. Let's consider the current situation on the market for specialized software for processing travel and transportation documentation. There are a number of development companies offering their products in this area (Table 4.1).

As a rule, all these systems are focused on processing waybills. In accordance with the transportation plan, a waybill of the established form is issued for each vehicle, which is the main primary document for recording the work and, at the same time, a document certifying the right to transport cargo. There are many different forms of waybills: for a passenger car, for a passenger taxi, for a special vehicle, for a truck by the hour, for a truck by piece, for a bus, etc.

Many programs have the ability to print travel sheets in different forms. From a practical point of view, this may only be required in organizations with a small number of machines. If the number of cars entering the line is large, the dispatch service is simply not able to print all the waybills within the allotted time. Therefore, the information fits into the prepared travel forms.

In general, all programs for automated processing of travel and transportation documentation must have the following functionality:

dispatch control over the release of vehicles onto the line, the exit of the driving staff, and the performance of shift assignments;

keeping a log of the convoy dispatcher;

issuance and taxation of waybills (piecework, hourly, bus transportation);

prompt processing of travel and goods transport documentation;

maintaining time sheets for drivers and PS;

accounting of actual and standard fuel consumption by drivers, garage numbers, crews (daily and from the beginning of the month);

“taking into account the dependence of fuel consumption on operating conditions (air temperature, snow drifts, etc.);

“calculation of a set of technical and economic indicators for the use of vehicles by car brands, garage numbers, types of transportation, etc.;

analysis of the implementation of drivers’ daily shift assignments, transportation plans by teams, convoys, ATP, by clientele, etc.;

generation of operational reports on the work of drivers, crews, and implementation of the client plan.

General rules

In the event of a flight failure, the waybill is taxed indicating what happened to the driver and vehicle during the period when the flight was not performed. For example, in the event of a breakdown on the line and waiting for a repair team, the waiting time should be taxed as “Downtime”, and in a situation where “it is generally unknown where this driver was” - as “Sucks (unpaid”), etc. As for the unfulfilled flights themselves, they are indicated in the same PL in parallel with the actual work with a quality type of the “Not completed” type. Because two flights cannot start at the same time, then if the start time of the failed flight coincides with the real one replacing it, the start of the failed flight should be indicated a minute later.

There are two separate tasks of accounting for unfulfilled flights (disruptions) - for employees and for the enterprise. These are different data, for example, driver Ivanov did not complete 5 trips (was late), but these 5 trips were performed by another (reserve) driver. In this case, Ivanov has 5 disrupted flights, and the company has no disrupted flights. The System can solve one of two or both problems.

Accounting for breakdowns by employee

To account for unfulfilled flights from the employee’s point of view, it is enough to mark regular unfulfilled flights in the DP with a quality type of “Not completed”. In the directory of quality types, one special type is created, for example, 002 “Failures, driver’s fault.” It is necessary to tax regular flights as unfulfilled, for example, in order to take into account the canceled flights as “planned flights” for the bonus for regularity to the driver, or in order to take into account the revenue plan for the canceled flights for the bonus for revenue. The corresponding settings "to the drive" must be in the form of work "on the line". Calculation of the revenue plan for disrupted flights is available upon request.

Accounting for breakdowns across the enterprise

It is used if the enterprise has special accounting for non-fulfillment of flights from the enterprise’s point of view, that is, flights not made by ANYONE. Typically, such records are kept daily by dispatchers in logs. Preparatory work should be done and waybills should be charged for additional flights. You need to prepare:

• Special types of work on the waybill, defining types (groups) of losses, for example: 80 Late, 81 Downtime, 82 Return, 83 Exit not closed. The composition can be any, but the codes must be “8?”
• A special dummy output "Unfulfilled flights" with flights for all routes with each of the above types of work. It is better to make different exits - one for each route.
• In the directory of quality types, create types that reflect the reasons for non-operation of flights (see the principles of coding quality types).
• In the directory of types of transportation, define the attribute “Losses”.

When taxing submarines, each case of unfulfilled flights is issued with an additional flight from a special exit with a quality type that reflects the reason for the unfulfilled flight, while indicating the number of unfulfilled flights and their duration.

Taxation of work outside transportation (reserves, repairs, downtime)

The question is how to distribute reserves, repairs, downtime by type of transportation and routes in reports, in particular in RwDst: Distribution of wages by PL and in T2100: Report on TEP. You should choose one of the options:

1. Along a fixed route. Assign each vehicle to a specific route. Arrange flights with repairs, reserves, and downtime at fictitious gates for each route. In the reports, these works are reflected along real routes - along the same ones as taxed in the PL. In this case, for example, it may be that the repair of a vehicle will take place along route 1 (along the assigned route), but in fact the vehicle worked on different (or even different) routes.
2. According to the actual route. Arrange routes as in the previous paragraph. If there is a real route in the submarine, tax repairs, reserves, downtime along this route (if there are switches, then the route where more time was worked). If there is no real route in the submarine (all-day repairs, reserve, downtime), taxation is at your own discretion.
3. According to the assigned type of transportation. Register assigned types of transportation in the vehicle. Arrange several routes for different types of transportation, for example: “Repair city social”, “Repair suburb social”, “Repair city negotiable”, “Repair suburb negotiable”, “Repair household transport”, etc. The same goes for reserves and downtime. In this case, the reports will be distributed along real routes with the corresponding type of transportation in proportion to the time for route transportation. That is, “Repair city social” will be distributed to real routes with the type of transportation “City social”, “Repair suburb social” - to “Suburb social”, etc.
4. According to the actual type of transportation. Arrange routes as in the previous paragraph. If there is a real route of work in the submarine, charge according to the type of transportation of this route (if there are switches, then the type of transportation where more time was worked). If there is no real route in the submarine (all-day repairs, reserve, downtime), taxation is at your own discretion.
5. One route. Document all repairs, reserves, downtime on routes with any regular (i.e. city, suburb, intercity, etc.) type of transportation. The distribution will be along all real routes on which vehicles of the same brand and of the same unit operated (by driver’s sector). The option requires support in the program, you should inform the Developers for configuration. The advantages of this method are ease of taxation, uniform distribution along all routes. Distribution along all routes is rational, since it does not depend on the operation of a particular vehicle.

Leaving the line for repairs

Return to the park with zero mileage along the route on which the driver worked; usually, special fictitious exits are used for this purpose, designed for work outside the schedule. Next, tax the repairs. Typically, a distinction is made between repairs with the participation of a driver and repairs without the participation of a driver, with different pay for working hours for the driver. The duration of the repair is determined by the time that is “signed” to the driver as the repair time. If the driver is then in reserve without a vehicle, or works on another vehicle, then this must be reflected in another PL.

Typical Operations

Local menu on submarine flights

Adding flights Standard exit Copies the entire exit specified in the PL header, then deviations from the schedule must be reflected. From another output To switch to other outputs. Selects flights from the specified exit that are closest to the end of the current flight. If the current flight is not the last, then it “fits in” as many flights from the specified gate as fit into the time interval between the current and next flight. If the submarine is empty (there are no flights), then it performs a “standard exit”. From another route, Along the same route To switch to an unknown exit. Selects the exit along the specified route that is closest to the end of the current flight. If the current flight is not the last, then it “fits in” as many flights from the found exit as fit into the time interval between the current and next flight. Deleting flights Delete marked flights Delete flights to the end from the current to the last Entering revenue, number of passengers and other indicators of the route sheet Add an indicator Adds a new indicator to the current flight. Indicators Opens indicators of the current flight for viewing and modifications (changes, deletions, additions). Other Break down one flight at a time, Break down into return flights, Collect identical flights. Set the flight quality to “not completed” to take into account unfulfilled (aborted) flights. Resets the mileage for the flight, sets the quality type to “Not completed” (provides a choice if there are several types of “Not completed” in the directory of quality types), deletes SCAD marks if there are any. Monitoring the mileage by flight and speedometer shows the discrepancy in mileage and allows you to match the mileage by flight - distributes the mileage on the speedometer indicated in the waybill to flights of the waybill in proportion to the duration of the flights or mileage on flights, if the mileage is non-zero. Register a derailment with a return to the park. Help in determining the flight and the actual zero mileage from the derailing point to the park, when the flight is partially completed, and the return to the park was not from the final stop, but from any intermediate stop.
Perform a derailment while standing on a flight (group of flights), after which you need to return to the park, select a derailment stop (the time is calculated from the inter-stop duration from the modification) - select the zero mileage option (there can be more than one).
How it works: reduces the mileage for the current trip (mileage until the derailment stop is calculated based on the inter-stop distances from the modification), inserts zero mileage “from the derailment point” to the fleet (new trip).
To implement this, you must first create a separate stop for the park and provide its code to the developers. Issue a flight for work outside of transportation. Designed for taxation of full-day and non-full-day work, for example, repairs, reserves, downtime. Define a flight in the submarine - insert or enter the editing of the desired flight - "F9". Selects a flight code according to certain rules, for example, corresponding to the route or type of transportation assigned to the vehicle. Typically, a rule is chosen according to the assigned type of transportation. In this case, separate routes “repair”, “simple”, “reserve” are needed for all available types of transportation, for example “city social repair”, “suburban social repair”, “city repair negotiated”, “suburb repair negotiated”, etc. etc., arrange a gate (one is possible) with a list of such flights. The rules for selecting flights and the list of types of work should be communicated to the developers in advance.

Local menu in the PL header

Mark taxation After taxation, problems sometimes remain in the submarine that require solutions (with fuel, revenue, etc.). If it is impossible to solve the problem immediately, you should save the PL in the “Not Taxed” state - all data entered into the PL will be saved, the PL status will be “2”, it will not be processed. After solving the problem, you need to finish working with the DP - execute “Mark taxation” inside the DP and save the DP in status “3”.

Features of the submarine

Gap A sign that the driver has a gap schedule (and only the driver, additional personnel have their own signs for a gap). An appropriate additional payment will be charged for the gap if it is provided for in the payment regulations. Typically, a schedule is considered to be broken when the total non-working time per shift exceeds 2 hours. Initially, the attribute is copied from the standard output. Subject to manual adjustment when the driver's actual performance does not match the standard output. For example, the schedule is considered to be discontinuous, but the driver left the line for repairs (reserve, etc.) and the unpaid time became less than 2 hours, that is, in fact there is no gap, then the indicator of the presence of a gap should be removed from this schedule. And vice versa - a gap may occur, although it is not provided for in the standard output. The system monitors the correct presence of a gap in each submarine and warns when a gap requires correction. The taxi driver must, if necessary, correct the break sign.

Special cases

The act of breaking the chain

On submarines where a change in readings is required, “F9 - Act on breaking the chain.” In this case, a new submarine is automatically created with a special exit for fixing the gap, which must first be formalized and the code of the exit and its flights must be reported to the developers. Taxing such a submarine is simple - just mark the taxation. Exit registration: new special route “Fixation of chain break”, any code, type of transportation and operating mode - arbitrary (do not matter), two modifications “Tank” and “Speedometer” without mileage. New fictitious exit, two flights with the specified modifications, type of work "Sucks" (with the character "----") lasting 1 minute each.

Chain adjustment

On the submarine "F9-Chain adjustment".

Retrospective schedule changes

If you need to enter a new version of the exit from a date after which the old version is already used in waybills, you should do the following.

1. Issue a new exit class (temporarily)
2. Issue a new version of the output from the required date, indicate in it the class of the output from step 1.
3. All PL, starting from the required date, where the old version of the output was used (indicated in the PL header, flights used) correct the applications to new versions: Accepted and taxed PL - retax the PL (delete flights of the old version of the output, correct the output in the PL header, tax the PL with flights of the new version of the output) Issued submarines - correct after acceptance Discharged submarines - correct the output in editing the distribution
4. Close old version of exit.
5. In the new version of the output, change the output class to the correct one.
6. Delete the temporary exit class created in step 1.

Revenue plan equal to actual revenue

Installed for submarine flights, since sometimes a plan = fact is required only for part of the submarine. For any of the flights that are subject to setting plan = fact, execute “F9-add Indicator” - add a special PL indicator “Plan = fact”, specify 1 in the value. If you need to set plan = fact for the entire waybill, then perform it while standing on the indicator , "F9-Copy indicator to all flights." If it’s part of the waybill, add an indicator for the required flights.

Taxiing submarines with fuel problems

Non-zero fuel consumption at zero rate

Inaccurate management of balances and/or manipulations with fuel economy/burnout It is necessary to forcibly change the balances at the departure and/or return - adjustment of the chain or. Refueling, not in whole liters, for a PL, for which there is no work. Add an additional flight with zero mileage of the minimum possible amount and for the minimum (1 minute) time. The balances are correct, the norm is really zero - it is necessary to record the burnout. Add an additional flight with zero mileage of the minimum possible value and for the minimum (1 minute) time. Error in calculating the fuel rate (the rate is mistakenly taken to be zero) Put the reference data in order or inform the Developer about the error in Autopark.

Non-zero fuel rate at zero consumption

The situation can arise for various reasons:

Inaccurate management of balances and/or manipulations with fuel economy/burnout It is necessary to forcibly change the balances at departure and/or return. Fuel consumption on the PL is less than one liter - “I drove to the gas station (or drove around the territory) for a couple of kilometers and that’s it.” You should reduce the balance when returning by one liter. Error in calculating the fuel rate (the rate is mistakenly taken to be not equal to zero) Put the reference data in order or inform the Developer about the error in Autopark.

Reserve (simple) conductor without driver

The presence of conductors in reserve (simple) without a driver, for example, while waiting for the vehicle to be repaired, is taxed with a special waybill, in which: a fictitious driver, a fictitious vehicle (issued in the list of vehicles with garage 0000), a special exit "Reserve of conductors" ("Simple conductor") (chargeable, with a special output class "Reserve of conductors" with the purpose "Reserve of conductors"). The waybill is issued once per day (if there are cases of reserve/downtime) and all conductors with reserves (downtime) are taxed in additional personnel (the start and end times for each conductor are based on real data, that is, they can overlap for several conductors).

The submarine was issued before the end of the dispatch day, but after midnight

It is necessary to introduce a sludge at the very “beginning” of a problematic submarine (lunch, etc., where the type of work is a type of work with the character “----”), which passes after midnight. For example, the delay is from 23:59 to 00:30, where 00:30 is the start of work on the submarine. Without this flight there will be a problem “The start time of the waybill breaks the chain.”

Work from day off

Applies if you need extra pay for working on a weekend. It is reflected in all the employee’s DPs for this date (note, in all DPs for the date, and not in just one, and that’s enough). Otherwise, when processing the DP, there will be a message about unsuccessful modification of the timesheet.

Submarine to reflect initial fuel balances

It is issued in the event that there is no submarine suitable for the date to reflect the initial remaining fuel in the tank. The driver is fictitious, the exit is any “economic”, in which there is a “Sucks” flight (“Lunch” and the like) with a non-productive type of work (the character “----” is necessary so that the work does not go through in the report on TEP and others ).

) Submarine issued only for the purpose of delivering fuel: indicate “Delivered” - the remaining fuel in the tank, process the submarine. After this, the garage can be written off (registered). In fuel reports, the delivered fuel will appear as “delivered”.

The start time of the waybill breaks the chain

The problem arises during taxation when a vehicle has two or more submarines on the same date. It means that during taxation the order of submarines following each other changes compared to the order in which the submarines are issued by the dispatcher. The reason may be dispatcher errors when issuing submarines or taxation errors. Dispatcher errors should be corrected in "F9 - Chain Adjustment" - set the correct start time for work on the PL and tax the PL.

ASCP device does not work

It is used in individual submarines, when the device of the automated travel control system (ASCP) should work, but is temporarily not working (broken, turned off, etc.). The mark is installed on submarine flights, since sometimes only part of the submarine is required; this is a special indicator of the submarine “ASKP does not work” with a value of 1. If you need to install it on the entire waybill, then issue it for any of the flights to be marked and perform “Copy indicator for all flights." To remove a mark, you must delete the indicator or specify a zero value.

Warm up the engine on the vehicle

To charge the warm-up, a flight with the type of work on the submarine “Warm-up” must be issued.
Registration of the type of work: Nature “---”, mileage “no”, income “no”. Fuel consumption coefficients - for warming up 1.000, the rest 0.000. Payment to the driver by type of work: quality Completed, Method 9000 (blank).

When warming up vehicle engines in cold weather, a warm-up sheet must be drawn up, which indicates for each vehicle how many hours it has been warming up. Each entry from this statement should be taxed on a flight with warm-up before zero mileage in the PL of this vehicle, or in a separate PL for this vehicle and a fictitious driver.

No departure

A submarine without departure (the driver did not show up, is not allowed to work, etc.) should be taxed on a specially issued flight (exit) “Without departure”. The flight must be issued with the following type of work: character “---”, mileage “no”, income “no”, fuel consumption coefficients are all zero, payment methods are empty, nothing in the timesheet. Typically, this type of work is used for breaks at work (settlements, lunches). Such hours are not included in TEP reporting and other reports. At the same time, no information in the “header” of the waybill, that is, information from the order, should be changed under any circumstances. Only tax the flight "without departure". You can withdraw timesheets and payments to staff. Additional personnel (if any) can be removed, but are not required. You should make sure that there are no accruals or time on the timesheet.

Repair, maintenance in a third party

The peculiarity is that “repairs” must be reflected in the fleet report card. The flight should be taxed with a special type of work: the nature of “repairs”, mileage “zero”, income “no”.